Facilities and Safety

Vehicles driven on University of Arizona ("University") business shall be operated in a safe manner, in compliance with applicable rules and regulations. Only properly qualified and authorized persons may drive on University business. University vehicles may be used only for official, authorized purposes; personal use is prohibited. Drivers who fail to adhere to vehicle policies and procedures may have their driving privileges suspended, and are subject to disciplinary action up to and including termination.

The purpose of this document is to establish University policy for driving on official University business, and to define the procedures in place to minimize the potential for accidents and losses. Vehicle operation represents a significant source of potential loss exposure for the University. Accidents can result in losses arising from injuries to employees or others, and property damage to University vehicles and private property. This document also defines the framework for University compliance with the Arizona Administrative Code fleet safety rule for state agencies outlined in R2-10-207.12.

This policy is applicable to operation of any vehicle on University business by any authorized driver. This includes University-owned vehicles, personal vehicles, rental vehicles, leased vehicles, and/or vehicles on loan to the University for official business. This policy is also applicable to any person that is authorized to drive on University business, including faculty, staff, students, or volunteers. University vendors and/or contractors may not be authorized to drive on University business, and are not subject to this policy.

The comprehensive Fleet Safety policy and procedures are located on Risk Management Services website.

Administrators, managers, and supervisors are responsible for ensuring that only properly qualified and authorized individuals are allowed to drive vehicles in support of University programs and activities under their direction and control.

Administrators, in addition to the above, are responsible for assigning responsibility for (a) fleet safety and compliance with the provisions of this policy within their respective units, and (b) allocating appropriate resources for maintenance and repair of vehicles under their inventory control.

Drivers are responsible for operating vehicles on University business in a safe and courteous manner at all times, and for complying with all provisions of this policy (see Section 3.1). Drivers have specific responsibilities to drive on University business only when properly authorized, and to immediately notify supervisors of accidents, injuries, loss of license, etc., as outlined in this document.

Risk Management Services (RMS) Department is responsible for providing coordination and oversight for the University's fleet safety program, including the following:

1. Maintaining the University Fleet Safety Policy current with applicable state rules, regulations, and industry fleet safety practices.
2. Providing or identifying driver safety training programs to meet the needs of the campus community.
3. Maintaining a registration database of authorized University drivers.
4. Coordinating motor vehicle record (MVR) review of drivers.
5. Providing notification to supervisors and department heads concerning driver status, restrictions, and required actions.
6. Coordinating insurance claims for losses involving University vehicles.
7. Coordinating a vehicle accident review committee.

Facilities Management (Motor Pool Unit) is responsible for the following:

1. Providing a rental fleet of University vehicles for official use.
2. Ensuring that annual safety inspections and appropriate repairs are made for all University vehicles.

The mission of the Campus Arboretum at the University of Arizona is to provide conservation and stewardship of urban trees through research, education, and outreach.

The purpose of the Collections Policy is to provide guidance and focus to those charged with the planning, development, and management of the plant collections of the University of Arizona Campus Arboretum, with the aim of optimizing utilization of available resources to realize the Campus Arboretum's mission through effective and appropriate collections development.

The primary collections of the UA Campus Arboretum are its collections of living plants. A secondary, voucher collection of plants is housed at the University of Arizona Herbarium (ARIZ), a unit mandated by the State of Arizona. The above-cited purposes govern the Arboretum's collections of living plants.

The University of Arizona Arboretum comprises all space on which the University has developed facilities: the Main Campus from Euclid to Campbell Avenues and from Sixth Street north, across Speedway, to the space surrounding the Banner University of Arizona Medical Center. All plantings on UA property, adjoining UA buildings, and/or defining University open space, in Pima County, Arizona, may be considered as a part of the University of Arizona Arboretum.

The mission of the University of Arizona Campus Arboretum is to preserve, manage, enhance, and expand a vital collection of plants in an active urban Sonoran Desert setting, and to showcase the historic, aesthetic, environmental, economical, and educational value of these plants within our community and the American Southwest. Plants accessioned into the University of Arizona's Collection must assist in fulfilling this mission. 

To accomplish this mission on the grounds of the University of Arizona requires flexibility. The Campus Arboretum recognizes the need to work with Planning, Design, and Construction, Facilities Management, and other interrelated units to develop efficient and practical methods for realizing the goals of stewardship of, and education about, the campus plant collection as it contributes to the larger Tucson urban forest.

The complete policy is housed on the Campus Arboretum website.

PLANT RECORD SYSTEM
      Responsibility for Records System Upkeep
      Timeliness of Records Upkeep
      Plants to be Accessioned
      Minimum Information Required
      Periodic Inventory and Evaluation

ACQUISITION
      Selection Criteria
      Initiation and Approval of Acquisitions
      Legal and Ethical Aspects of Acquisitions
      Gifts

CARE OF THE COLLECTIONS
      Collection Planning
      Safeguarding Collections
      Transplanting Large Specimens

DEACCESSIONING AND DISPOSAL
      Decision to Deaccession
      Restrictions
      Principles Governing Disposition

ACCESS TO COLLECTIONS
      Release of Germplasm
      Special Access

GLOSSARY

Collection planning to identify specific species acquisition and collection development priorities is the charge of the Collections Committee, with assistance from the Campus Arboretum Advisory Board's New Plants Committee. Collection planning will be engaged in on an ongoing basis, with annual review of specific collections plans taking place as noted below.

Periodic review and recommendations for revision of this Policy shall be the responsibility of the Collections Committee, following formal suggestions from the Campus Arboretum Advisory Board. The Collections Committee shall meet at least once every three years, or at the call of its Chair, to review and recommend revisions to this Policy.

The administration of the Policy is the responsibility of the Director, and the implementation of the Policy is the responsibility of the staff.

The University of Arizona is required by state and federal regulations to maintain an accurate physical space inventory of all buildings it owns or leases. The physical space inventory database provides the statistical basis for many internal, state, and federal reports regarding campus buildings, their usage, and their occupants. The proper and appropriate classification of space is critical to the University's efforts to manage its physical assets and obtain resources from state and federal agencies (e.g., building renewal dollars and indirect cost recovery rate).

Annually a representative from Real Estate Administration will meet with the designated departmental representative to document the following:

1. Overall departmental space assignments
2. Room description (office, research laboratory, conference room, etc.)
3. Room utilization (instruction, organized research, academic administration, etc.)
4. Room occupants (names and titles)
5. Funding information for the individuals occupying rooms to appropriately capture space use classifications
6. Floor plan updates for any recent renovations and other modifications.

The Office of Real Estate Administration has the designated responsibility for maintaining the University's physical space inventory. In order to comply with chapter 7 of the Arizona Board of Regents Policy Manual and the federal Office of Management and Budget (OMB) Circular A-21, Real Estate Administration annually reviews and updates all the University's physical space in collaboration with designated departmental representatives. It is important that the departmental representatives have firsthand knowledge of departmental room use and the funding sources for the activities in individual rooms.

Arizona Board of Regents (ABOR) policy 7-102(F) allows the universities, at their discretion, to allocate funding for Public Art in the budgets of capital facilities projects. The policy has two primary provisions: it sets a limit on the amount of funds that can be allocated to public art—above which ABOR approval must be sought—and it establishes general guidelines as to how the funds may be spent. ABOR has delegated to the universities the authority to decide which facilities will be allocated public art budgets and to create procedures for administering these funds. This policy establishes how the University of Arizona implements ABOR policy 7-102(F) through creation of a Public Art Funding Pool.

Recognizing that there are unique attributes in each capital project, The University of Arizona has adopted the following rules to determine which projects contribute to the public art funding pool:

1. The budgets for all new facilities on a Campus of the University, including the health sciences facilities in Tucson and Phoenix and the University of Arizona South Campus in Sierra Vista, will allocate one-half of one percent of the budgeted total Construction Cost to the Public Art line for contribution to the Public Art fund pool, except as noted in item 3 below.
2. The budgets for all off-campus projects, all projects for finishing shell space, and all minor facility additions ($4,000,000 or less in total project cost) will allocate one-quarter of one percent of their budgeted total Construction Cost to the Public Art line for contribution to the Public Art fund pool, except as noted in item 3 below.
3. There will be no funds allocated for Public Art in the case of projects that are warehouse, utility, garage (vehicle repair facilities), motor pool and other industrial or non-public facilities, or projects whose funding source(s) prohibit or otherwise preclude their use for Public Art.

Public Art Funding Pool

The Public Art funds accumulated from projects as described in "Scope," above, will be pooled into a single Public Art account for the following purposes as deemed appropriate by the Public Art Committee and in accordance with the University Procurement Code and rules promulgated by the Public Art Advisory Committee (PAAC):

1. Purchasing Public Art or commissioning Public Art works for University buildings and open spaces
2. Maintaining and repairing existing University Public Art
3. Administration and facilitation of the Public Art program, including expenses associated with staff support (Public Art Program Coordinator/Curator of Public Art), selection of Artists, expenses incurred by the PAAC in fulfillment of its charge, development and maintenance of an archival record, related expenses (publicity, outreach, education), and costs associated with gifts of public art to the University (crating, shipping, installation, etc.)

The Chair of the PAAC will administer the Public Art Funding Pool.

Selection of Artists

The University of Arizona Public Art Advisory Committee (PAAC)

The University PAAC is responsible for the administration and selection processes relative to acquisition of Public Art and the other purposes defined as appropriate by the Public Art Committee for the Public Art Funding Pool. The PAAC is to ensure that selection processes relative to procurements from this pool are competitive and consistent with ABOR policy. As the installation of Art affects the physical plant and environment of the campus, the PAAC recommendations are to be made to the Senior Vice President for Business Affairs. The PAAC shall also review any and all other proposals for public art procurement, donation, or loan to the campus (no matter through which entity such proposal is made) to ensure authenticity and a consistent level of quality within the Public Art collection. The PAAC will endeavor to develop a recommendation relative to the proposed public art at its next regularly scheduled meeting.

There are to be ten voting member positions on the Committee, each appointed by the President as follows. A quorum shall be a simple majority.

Chair of the Committee: Director of the University of Arizona Museum of Art. The Chair shall preside over all PAAC meetings and shall administrate the Public Art Funding Pool. The Chair shall bring all proposals for expenditures from the Public Art Funding Pool to the PAAC for approval by vote.

Other PAAC voting members

• Dean of the College of Architecture and Landscape Architecture (or designee)
• Dean of College of Fine Arts (or designated faculty member drawn from the College of Fine Arts)
• Associate Vice President of Planning, Design, & Construction (or designee)
• Director of the Tucson Pima Arts Council (or designee)
• Director of AHSC Facilities Group (or designee)
• Public member drawn from the Tucson community
• Undergraduate student in a related discipline, who would benefit from membership. A one-year term.*
• Graduate student in a related discipline, who would benefit from membership. A one-year term.*

*The committee will select undergraduate and graduate student representatives from nominations and applications to the committee The opportunity to serve will be advertised in the Daily Wildcat, through UAnnounce, and through Associated Students of the University of Arizona (ASUA), with the term of service being one academic year.

Selection and Recommendation

Typically, selection will begin with a "Call to Artists" that is published by the PAAC regionally and nationally, requesting photographs or slides of completed works, statement of interest, and a résumé. This process is initiated by PAAC relative to selection of an Artist for a single specific work or for selection of multiple Artists for multiple works over a specified period of time.

At such time as the process narrows to a selection for a single specific work of art, PAAC shall seek to consult with any appropriate user groups, students, faculty, staff, or community members that are deemed by PAAC to have a particular interest in this effort.

The PAAC will review all submittals and generate a short-list of Artists from whom specific design proposals, including budgets, will be requested.

After evaluating all proposals, the PAAC will consult with the appropriate University Facilities staffs as necessary (these may include, but are not limited to, appropriate representatives from Planning, Design and Construction, Facilities Management, Parking and Transportation, Real Estate Administration, and Risk Management and Safety) for the purpose of evaluating (a) public health, safety, and welfare; (b) site location relative to campus planning and space planning needs, and (c) the University’s ability to sustain the construction and maintenance of the proposed Public Art. The PAAC will subsequently submit a recommendation to the Senior Vice President of Business Affairs. The recommendation will specifically include the PAAC's evaluation of the proposed design, the location and budget involved, and any specific concerns raised by the other stakeholders and Facilities staffs. If a proposal is considered unacceptable, the Senior Vice President of Business Affairs may return the recommendation to the PAAC for reconsideration. If any controversy cannot be resolved in this way, the Senior Vice President for Business Affairs will call a meeting of representatives’ from the PAAC and any pertinent Facilities representatives to discuss a final resolution with the President.

Artist's Contract and Production of the Work

Following acceptance of a recommendation for Public Art, a contract will be prepared using one of the contract forms developed by the offices of Procurement and Contracting, Planning, Design and Construction, Office of General Counsel, and the PAAC. These contracts will require certain insurance certificates and will establish a payment schedule and set dates for the fabrication and installation of the work. The Chair of the PAAC or designee will administer these contracts.

Contracting: The PAAC Chair or designee will review contract provisions with the artists and help them to complete the payment schedule, work schedule, description of materials, and related clauses. The proposed contract will be e-mailed to Procurement and Contracting Services to verify procurement code compliance. Two copies of the final contract will be forwarded to the Artist for signature and then returned to Procurement and Contracting Services. The Procurement Officer will sign both copies and return one to the PAAC Chair for committee records, and one to the artist. The PAAC Chair will then prepare a purchase requisition in accordance with procedures promulgated by Procurement and Contracting Services. The artist may then begin the work.

Facilitation of the Artist's Work: The PAAC Chair or designee will assist the Artist throughout the design, fabrication, and installation phases of the work and will serve as the University’s contact for the Artist. If the artwork is to be installed in conjunction with a capital construction project, then the PAAC Chair or designee will consult with the University’s project manager for that design and construction effort to ensure coordination of needs and schedules.

Final Acceptance: Prior to full payment, the PAAC Chair or designee will arrange for a Final Acceptance meeting. This meeting will involve the Artist and the PAAC Chair or designee. Other stakeholders and Facilities staffs may be included by committee chair in the Final Acceptance meeting when prudent. The work will be inspected for full completion and correction of any defects or deficiencies. All requirements of the contract are to be met prior to final payment. Operational and maintenance requirements associated with the artwork will be reviewed (e.g., cleaning, oiling, painting, periodic maintenance, etc.) and agreed to by the PAAC Chair and Artist.

Public Relations: The PAAC Chair may authorize a public announcement and/or unveiling ceremony of the artwork in conformance with University policies.

Space is an institutional resource of the University of Arizona. As such, it does not belong to any individual program or unit and may be reassigned on the basis of need. The goal of allocating space is to achieve the highest and best use of University resources, as determined by the Space Committee. In order to ensure that the resource allocation process is conducted in a reasonable manner, the department requesting the space must secure the finances for all costs associated with a reallocation, including the relocation of any affected personnel.

It is implicit that within a college, under-utilized space can be promptly reassigned by the organizationally designated administrator. When space has been assigned to a college or other administrative unit, the designated administrator has the inherent authority to reallocate the space within that unit, subject to review and approval by the Space Committee, upon request within 30 days.

Space that has been assigned to one administrative unit may be reassigned to another unit. A unit seeking a change in functional use of space in any University-owned or -operated property must make a request to the Space Committee. Requests from academic units should be submitted to the Space Committee via the Provost; all other units should submit their requests to the Space Committee via the Senior Vice President for Business Affairs.

Identification of funding for forced relocations is the responsibility of the requesting unit.

The Space Committee handles all requests for reallocation of space within or across University units.

1. University building repainting projects will be performed by the Department of Facilities Management as routine maintenance or preventive maintenance.
2. When outside contractors are authorized to undertake a painting project, the work must be supervised by the Department of Facilities Management's Paint/Sign Shop Supervisor or their designee.
3. Whenever any University building is to be painted, attention must be paid to the following considerations:
   1. The health and safety of University personnel and the general public;
   2. Coordination with existing paint colors and building color standards;
   3. Compliance with all applicable federal, state, local, and University regulations, codes, standards, policies, and procedures related to paint types, and to Pima County air quality control regulations; and
   4. Proper installation methods and standards so as to minimize future building maintenance costs.
4. Any unit wishing to have any part of a University building painted first must obtain approval from the Director of Facilities Management before any work is started.

For further information on requesting approval for painting, please contact the Facilities Management Paint Shop Supervisor at (520) 621-7310.

The University of Arizona is committed to encouraging and supporting international travel and collaboration. A global perspective and engagement are essential to the UA's academic mission. This policy addresses UA international travel which includes, but is not limited to, international study, research, partnerships, collaboration, presentations, trainings, recruitment, tours, and experiential learning. 

This policy establishes UA requirements for international travel intended to maximize safety and ensure compliance with applicable regulations. This policy:

• Establishes administrative requirements regarding official international travel;
• Centralizes information, resources, and guidance to UA travelers to promote health and safety while abroad;
• Provides resources to rapidly locate, contact, and assist UA international travelers; and
• Addresses institutional responsibilities to maintain compliance with state and federal regulatory requirements.

This policy applies to official UA travel outside the United States by faculty, staff, students, program participants, and Designated Campus Colleagues (DCCs, including DCC Volunteers), regardless of travel funding source.

Defense Base Act Insurance: UA employees traveling abroad under a federal service contract or performing work on a U.S. military installation abroad are required to arrange for Defense Base Act (DBA) insurance prior to departure.

Elevated Risk: Moderate, high, or extreme risk. For criteria designating elevated risk, click here.

Elevated Risk Area: A country, region, or location identified by the International Travel Safety Oversight Committee (ITSOC) due to conditions that may include and are not limited to: rates of crime, terrorist activity, political instability, natural disaster, state of emergency, health hazards, or other hazards to travelers.  These locations may have a Travel Warning or Travel Alert issued by the Centers for Disease Control and Prevention or ratings of moderate, high, or extreme risk from the U.S. Department of State or other sources. 

• Elevated Risk Travel: Determined based on destination(s); travel activities; or travel type. ITSOC will oversee determinations of travel risk. 

Export Control: An “export” is (1) An actual shipment or transmission out of the U.S., including the sending or taking of an export controlled item out of the U.S. in any manner; (2) Releasing or otherwise transferring technical data, technology or source code to a foreign person in the U.S. (a “deemed export”).  In addition to an actual shipment, an export can occur through visual inspection, phone or in-person exchanges, via email transmissions or other means. There are also regulations that include restrictions on providing “anything of value” including professional presentations and professional advice/consulting to individuals/entities in certain sanctioned countries. Prior government approval in the form of an export license may be required and must be in place prior to the export.

International Travel: Travel to any destination(s) outside the United States or its territories. This includes travel originating from outside the United States, and within and to other countries.

International Travel Safety Oversight Committee (ITSOC): Comprised of advisory and liaison members and standing members selected to represent specific university functions and areas of responsibility; the Committee provides oversight and review concerning the security of international travel.

Official Travel: Authorized travel that includes any of the following:

• In the course and scope of UA employment, authorization, or representation;
• On behalf of a UA sponsored project, research grant, or contract;
• Financed through UA by funding, scholarship, sponsorship, or financial aid;
• UA approved travel, while enrolled as a UA student to meet a course or degree requirement;
• Directed, coordinated, or supervised by UA employees for any traveler;
• Involving the use of a UA vehicle.

Travel or study abroad opportunities advertised or promoted by UA units are not considered official UA travel unless one or more of the above criteria are met.

UA Traveler: A student, employee, or DCC (including DCC Volunteers) on Official Travel.

1. The University of Arizona will have centralized registration systems in place with requirements for all Official Travel.
2. The centralized registration systems will facilitate:
   1. Preparation of travelers
   2. Timely locating of travelers
   3. Communication and assistance in an emergency.

3. All UA Travelers are required to comply with all procedures referenced in this policy.
4. Official Travel requires appropriate authorization. Information regarding required pre-departure authorization is available here.
5. The International Travel Safety Oversight Committee is appointed by the Provost or designee to provide oversight of Official Travel.
6. Employees supervising, overseeing, advising, organizing, or accompanying students or community members internationally must be familiar with and able to appropriately advise on requirements and procedures regarding Official Travel.
7. UA Travelers cannot be required to visit an Elevated-Risk Area or participate in Elevated Risk Travel as a requirement of employment, academic activity, research, or other UA program.
8. All UA Travelers to an Elevated Risk Area or participating in Elevated Risk Travel shall be at least 18 years of age prior to departure.
9. The Provost is authorized to prohibit or restrict Official Travel in any country or region that poses an unacceptable institutional risk.
10. Exceptions to this policy require ITSOC review and written approval from the Provost.

1. Risk Management Services will oversee travel insurance coverage for official UA Travelers. This includes coordination regarding Federal Defense Base Act requirements.
2. Arizona International will coordinate with the appropriate entities for all required student travel oversight, international Clery reporting, and insurance coverage.
3. The Arizona International Study Abroad and Student Exchange will oversee the development, implementation, management, and related policies and procedures for UA study abroad programs.
4. The office of the University Export Control Program (UECP) is responsible for the institutional management and oversight of Export Control compliance, including applying for government approvals related to Export Controlled activities.

Travelers are expected to coordinate with UECP for review and potential licensing. Trip or Program Leads are expected to verify that all travelers under UA supervision follow Export Control regulations. UA volunteers and DCCs traveling independently are responsible for coordinating with UECP for any possible Export Control review and licensing. If a license is required, the license must be in place prior to the export.

5. Arizona International Travel provides centralized oversight in coordination with Study Abroad and Student Exchange and other applicable units regarding: international risk assessment; review processing; traveler preparation; international incident management; and International Emergency Support.
6. Financial Services Office (FSO) will process reimbursements of authorized Official Travel.
7. Departments and/or Principal Investigators advising, coordinating, or directing Official Travel are responsible for verifying that all required special visas and/or permits are obtained for travel.
8. All UA employees involved in the oversight, advising, or planning of Official Travel must be able to appropriately advise travelers of requirements and procedures regarding Official Travel to facilitate accurate advising and safe planning.
9. UA Travelers, Trip, and Program Leads are responsible for obtaining and/or verifying appropriate travel documents, visas, permits, or any other authorization required for entry and activity in all travel destinations. Similarly, UA Travelers are responsible for compliance with applicable U.S. regulations governing their travel as well as those of any destination country.
10. Campus groups offering Faculty-Led Tours must follow UA policies and procedures.
11. The UA does not provide insurance coverage to persons not on Official Travel.
12. Costs incurred for legal counsel, fines, etc., for travel violating this policy may be the responsibility of the traveler or the traveler’s home unit, department, school, or college.
13. Failure to comply with applicable UA policies governing international travel or the decision of the Provost will result in an unauthorized designation. Consequences may include, but are not limited to: disciplinary action, non-reimbursement of travel expenses, ineligibility for UA academic credit, ineligibility for insurance coverage, limited or no emergency support, limitations on future travel, financial penalties to the sponsoring department, or designation of the trip as outside the course and scope of employment. Noncompliance with U.S. and foreign regulations may also result in severe penalties, including criminal prosecution, attorneys’ fees, personal fines, and incarceration.

The University of Arizona (University) recognizes that Historic Resources must be considered in the planning for land and facility use and development. The purpose of this Policy is to express the stewardship role and responsibilities of the University regarding the Preservation of Historic Resources within the University Planning Area, and at other locations owned by or under the control of the University (e.g., Campus Agricultural Center, Desert Laboratory on Tumamoc Hill).

This Policy applies to all University employees.

Adaptive Use means a rehabilitative process of returning a property (building) to a state of utility through repair or alteration, which makes possible an efficient contemporary (institutional) use while preserving those portions and features of the property which are significant to its historic, architectural, and cultural values.

Arizona Antiquities Act of 1960 (as amended) means the regulations designed to identify and protect significant archaeological resources on property owned or controlled by the state.

Eligible for Inclusion in the National or State Register means properties determined as such by the Secretary of the Interior or the State Historic Preservation Office and all other properties that meet National or State Register listing criteria.

Historic Resources means any prehistoric or historic district, site, building, structure, or object included in, or Eligible for Inclusion in the National or State Register of Historic Places. This includes artifacts, records, and remains that are related to and located within such properties.

Preservation means not only the preservation in place of a building or other cultural resources, but also the preservation of information about that resource.

State Historic Preservation Act of 1982 means regulations designed to identify and protect significant resources on property owned or controlled by the state.

State Historic Preservation Office (SHPO) means the state office designated by the governor to administer the state historic preservation program pursuant to state legislation.

1. The University will comply with the provisions of the State Historic Preservation Act of 1982 and the Arizona Antiquities Act of 1960, as amended.
    
2. The University will document Historic Resources or potential Historic Resources consistent with the State Historic Preservation Act of 1982, in a professionally competent and responsible manner, and in consultation with the SHPO.
    
3. Nomination of potential historical, archaeological, cultural, and architectural resources owned or controlled by the University of Arizona (Arizona Board of Regents) for state or federal designation (National Register of Historic Places) will be with the expressed written authorization of the University president. The president, in making the determination, will consult with the Historic Preservation Advisory Committee, University staff, faculty, and other resources as needed.
    
4. The University will consider Adaptive Use or reuse of Historic Resources under ownership and control of the University in the planning and implementation of projects when possible.

1. The University will encourage public appreciation of historic values through educational programs, and through the study and interpretation of archaeological, architectural, and historical resources throughout Arizona.
    
2. The University Historic Preservation Coordinator (HPC) is responsible for the compliance of this Policy.
    
3. The HPC is responsible for compliance with all applicable state regulations.
    
4. The HPC is responsible for coordinating University activities and projects with the SHPO, as necessary or appropriate, and will be supported in these efforts by campus planning staff.
    
5. The HPC is appointed by the president and is the designated University liaison with the SHPO. The HPC is responsible for the preparation of any and all required reports from the SHPO.

Signs seem to have a natural tendency to proliferate. In the absence of reasonable controls, unregulated signage can confuse rather than clarify, present an inconsistent and cluttered image to the community, and otherwise blight our campus environment. In our continuing efforts to develop and maintain an attractive, coherent campus, it has become necessary to implement exterior sign guidelines as well as a review and approval process.

"Temporary" and permanent exterior signs fall within the provisions of this notice, as do any interior signs visible from outside a building.

Requests for the design, fabrication, and installation of exterior signs on campus should conform to the process outlined below:

1. Requests should be made in writing to the Assistant Vice President for Facilities Management. A dimensioned sketch, consistent with the University's Identification Guide (available from the Identification Program Coordinator at 520-626-2539), should accompany the request.
2. Sign design should conform to the University's Exterior Sign Manual. The manual is available for review at University libraries, or contact University Relations, Marketing and Brand Management.
3. Sign placement shall be determined by University planning and design staff in consultation with the requesting units.
4. If the sign meets the requirements outlined above, fabrication shall be by the University Sign Shop and installation by Facilities Management.
5. All costs associated with sign fabrication and installation shall be assumed by the requesting unit.

Please note that individual units within the same building are not allowed individual exterior signs. These situations are appropriately handled by building directories. Campus buildings are to be identified only by their approved name (e.g., the Nugent Building). Nonconforming signs will be identified by Facilities Management, the unit will be notified, and the sign will be removed after a reasonable period of time at a cost charged to the responsible unit. Neon or electronic display signs, even if mounted inside a building (if visible from the outside), are prohibited.

Antennas continue to appear in increasing numbers all over the University campus. In the absence of reasonable controls, unregulated installation of antennas in a multitude of different sizes, shapes, and purposes may interfere with existing communications systems and result in an unsightly campus environment. In our continuing efforts to develop and maintain an attractive campus, it has become necessary to implement antenna guidelines and establish a standard review and approval process.

"Temporary" as well as permanent antennas fall within the provisions of this policy.

Requests for the design, fabrication, and installation of antennas on campus should conform to the following process:

1. Requests should be made in writing to the appropriate co-chair of the Space Committee. Requests from support service units should be sent to the Senior Vice President for Business Affairs. Academic units should send their requests to the Provost & Senior Vice President for Academic Affairs. Sufficient information should accompany the request to permit an informed review and evaluation. A dimension sketch, summary data sheet, proposed location, and any other information that might be helpful (e.g., catalog cut, pictures, etc.) should accompany the request. In addition, information on frequency of maintenance and access requirements should be included.
2. Requests for transmitting-type antennas must include proof of compliance with Federal Communications Commission license requirements.
3. Once the request for the antenna has been approved by the Space Committee, the fabrication and installation shall meet University construction standards. Broadcast-type systems (AM, FM, TV) shall be coordinated with KUAT Engineering and Facilities Management. All other systems shall be coordinated with University Telecommunications and Facilities Management.
4. All costs associated with the antenna's fabrication, installation, and maintenance (if required), is the responsibility of the requesting unit.
5. The office of the Assistant Vice President for Facilities Management has the responsibility for approving the installation procedure of antennas.
6. Facilities Management will identify non-conforming antennas, and the owning unit will be notified and asked to remove them.