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Personal Leave of Absence

Policy Information

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Effective Date: 
September 1, 1988
Last Revised Date: 
January, 2020
Reference: 
Classified Staff Human Resources Policy Manual 212.0
University Staff Manual 3-109
Responsible Unit: 
Division of Human Resources
Phone: 
(520) 621-3660

Scope

University Staff and Classified Staff members whose position is designated as full benefits eligible may request a personal leave of absence.

Policy

At the discretion of the responsible supervisor, a benefits-eligible employee may be granted a personal leave of absence without pay for a period of up to one (1) calendar year. Personal reasons include, but are not limited to, enrollment in educational coursework relating to the employee’s position, a temporary relocation of the employee’s spouse or partner, or a family emergency. For employees who are eligible for Family and Medical Leave Act (FMLA) leave, FMLA leave would take precedence.

Whether an employee’s request for personal leave is approved shall depend upon the circumstances, specialization, or critical nature of the employee’s position, as well as the practicality of replacing the employee’s role for a temporary period. The supervisor’s approval of the request for personal leave of absence constitutes an agreement by the department to return the employee to the same position, or to a comparable position at a pay rate not less than the former rate, contingent upon the availability of funds.

Eligibility

Employees must meet all of the following conditions to be eligible to request a Personal Leave of Absence:

  1. They must have exhausted all accrued vacation time, compensatory time, and sick time if applicable, before the planned Personal Leave of Absence commences.
  2. They must give assurance of their intent to return to University employment at the expiration of the Personal Leave of Absence.
  3. They must give assurance that they are not requesting the Personal Leave of Absence for the purpose of obtaining employment outside the University.
  4. Their request must be approved by the responsible administrator.

Continuous Service

Continuous University service shall not accrue during a period of Personal Leave of Absence.

Benefits

Employees may retain their existing insurance benefits by paying the employee premiums for the coverage through direct bill with the Division of Human Resources.

Vacation and paid sick time hours shall not accrue during the period of unpaid Personal Leave of Absence.

Revision History*

Expanded to University Staff January 23, 2020

January 2017, continuing insurance by paying employee and employer premiums changed to employee-only premiums per ABOR guidance.

Procedures removed and coordination with FML added August 19, 2015.

June 2007

* Please note that sections titled Frequently Asked Questions, Related Information, and Revision History are provided solely for the convenience of users and are not part of the official University policy.

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