PMM 3.4.3 Property in Possession of Subrecipient

Last Revised Date:	July 1, 2026
Responsible Unit(s):	Property Management
Responsible Unit Email(s):	FNSV-PropertyManagement@arizona.edu
Manual:	Property Management Manual

Purpose and Summary

To provide for the proper control of University and Sponsor owned equipment, including the government equipment, in the possession and control of a subrecipient.

Scope

This policy applies to all University locations and units, including all University extensions, satellite locations, and off-site campus units, both domestic and international.

Policy

The University is directly responsible and accountable for University and sponsor owned equipment acquired by a subrecipient or placed in the possession or control of a subrecipient.
Title to equipment acquired by a non-profit subrecipient with government funds shall vest in the subrecipient when permitted by the sponsor's provisions.
Title to equipment acquired by a for-profit subrecipient with government funds shall vest in the government.
When a non-profit or for-profit subrecipient acquires equipment with non-government funds, title to the equipment shall be determined by the sponsor's grant or contract provisions to the University.

Procedures

Responsibility	Action
Office of Research Contracts & Agreements	When department indicates that a subaward will include property, contact SPS Property for property flowdown and reporting requirements to include in subaward.
SPS Property	Provide prime sponsor property terms and reporting requirements to ORCA for inclusion in subaward agreement.
Department	Review subaward invoices for property expenditures and ensure compliance with the subaward. Collect required property reports from subrecipients and review for accuracy and submit to SPS Property.
SPS Property	Submit property reports to prime sponsor. Coordinate disposition of property with subrecipient, department and sponsor.

Please note that the following sections are provided solely for the convenience of users and are not part of the official policy.

Sources

Powers and duties of the University President, ABOR Policy 3-801 and 3-802

Authority below applies ONLY to Federal Property (acquisition dollars or title):

Government Property, 48 C.F.R. § 45
Government Property, 48 C.F.R. § 52.245-1
Government Property, 48 C.F.R. § 245
Government Property, 48 C.F.R. § 1852.245
Uniform Guidance, 2 C.F.R. § 200

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