PMM 3.4.2 Asset Shipping

Last Revised Date:	July 1, 2026
Responsible Unit(s):	Property Management
Responsible Unit Email(s):	FNSV-PropertyManagement@arizona.edu
Manual:	Property Management Manual
Status:	Active

Purpose and Summary

To provide direction to University department regarding the shipment of University and sponsored owned equipment.

Scope

This policy applies to all University locations and units, including all University extensions, satellite locations, and off-site campus units, both domestic and international.

Policy

Anytime University or sponsor owned equipment is shipped to a sponsor, subrecipient or a renter, the responsible University Principal Investigator or staff shall obtain a receipt for the equipment and is responsible for following up to ensure the timely return of the property to the University, unless the equipment is a deliverable.
If the property is not being returned to the University, it must be treated as retired or a deliverable.

Procedures

Responsibility	Action
Custodial Department	Request shipment in accordance with Section 10.30, Receiving, and indicate the reason for the property shipment and the date of return to the University, if not equipment produced for delivery to the sponsor. If the property is being loaned to another entity, attach a copy of the interagency agreement approved by the University Contracting Officer with a valid return date. Notify Property Management of the new location of the property.
Property Management	Change the location of the property in the Capital Asset Module (CAM).
Central Receiving	As applicable, prepare the shipment once all approvals have been obtained.
Custodial Department	Obtain a signed receipt for the delivery of the equipment. Ensure that all loaned equipment is returned as scheduled and that Property Management is informed as to the correct location of the equipment.

Please note that the following sections are provided solely for the convenience of users and are not part of the official policy.

Sources

Powers and duties of the University President, ABOR Policy 3-801 and 3-802

Authority below applies ONLY to Federal Property (acquisition dollars or title):

Government Property, 48 C.F.R. § 45
Government Property, 48 C.F.R. § 52.245-1
Government Property, 48 C.F.R. § 245
Government Property, 48 C.F.R. § 1852.245
Uniform Guidance, 2 C.F.R. § 200

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