PMM 2.7 Asset Receiving

Last Revised Date:	July 1, 2026
Responsible Unit(s):	Property Management
Responsible Unit Email(s):	FNSV-PropertyManagement@arizona.edu
Manual:	Property Management Manual
Status:	Active

Purpose and Summary

To provide direction to University departments on policies related to purchasing documents, the corresponding items received by departments and how to report errors as well as notify Property Management of the receipt of assets and their unique identifying information.

Scope

This policy applies to all University locations and units, including all University extensions, satellite locations, and off-site campus units, both domestic and international.

Policy

Financial Services Purchasing Policies
The department is charged with the responsibility of checking all deliveries/packages they receive (outside of Central Receiving) for any discrepancies incident to shipment and for notifying Property Management of the receipt of assets and their unique identifying information.

Procedures

Responsibility	Action
Custodial Department	Departments have the responsibility to inspect all delivered products against the invoice to ensure all items are received and accounted for. For specific instructions on how to handle errors in shipping by the Vendor, damages, and/or shortages/overages, please refer to the Procurement Policies Manual 5.0 Special Responsibilities of University Departments. Departments also have the responsibility to notify Property Management of the model number, serial number and receive date of newly received assets that are assigned an S- or A-tag so that these assets can be updated in UAccess Financials.

Responsibility

Action

Custodial Department

Departments have the responsibility to inspect all delivered products against the invoice to ensure all items are received and accounted for.
For specific instructions on how to handle errors in shipping by the Vendor, damages, and/or shortages/overages, please refer to the Procurement Policies Manual 5.0 Special Responsibilities of University Departments.
Departments also have the responsibility to notify Property Management of the model number, serial number and receive date of newly received assets that are assigned an S- or A-tag so that these assets can be updated in UAccess Financials.

Please note that the following sections are provided solely for the convenience of users and are not part of the official policy.

Sources

Powers and duties of the University President, Arizona Board of Regents (ABOR) Policy 3-802

Authority below applies ONLY to Federal Property (acquisition dollars or title):

Government Property, 48 C.F.R. § 45
Government Property, 48 C.F.R. § 52.245-1
Government Property, 48 C.F.R. § 245
Government Property, 48 C.F.R. § 1852.245
Uniform Guidance, 2 C.F.R. § 200

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