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PMM 2.2 Sponsored Account Property Ownership

Last Revised Date:
July 1, 2026
Responsible Unit(s):
Property Management
Responsible Unit Email(s):
FNSV-PropertyManagement@arizona.edu
Manual:
Property Management Manual
Status:
Active

Purpose and Summary

To provide direction to university departments regarding the determination of owner and titleholder to property acquired on sponsor funds or provided by the sponsor.

Scope

This policy applies to all University locations and units, including all University extensions, satellite locations, and off-site campus units, both domestic and international.

Policy

  1. Sponsored Projects Services (SPS) is responsible for reviewing all grants, contracts, and agreements awarded by a sponsor to the University. SPS will determine the titleholder of equipment and other property purchased by the University with sponsor funds and the property reporting requirements to the sponsor. 
  2. The Principal Investigator (PI) is responsible for reporting equipment and other property received from a sponsor in support of a grant, contract, or agreement. Equipment and other property furnished by a sponsor in support of a grant, contract, or agreement with the University will be titled to the sponsor, unless otherwise directed by SPS.

Procedures

  1. UNIVERSITY ACQUIRED, SPONSOR FUNDED EQUIPMENT

    ResponsibilityAction
    SPS Property Administrator
    1. Review grants, contracts, and agreements awarded to the University in order to determine the property titleholder and property reporting requirements for any equipment and other property acquired by the University with sponsor funds.
    2. When a sponsor grant, contract or agreement with the University lacks property title and property reporting provision, the default title will be the University with no property report required. 
    Property Management
    1. Enter equipment and other property purchased on sponsored accounts upon receipt in the CAM module and assign ownership to the asset as directed by SPS Property. by SPS Property Administrator on the purchasing document.

  2. SPONSOR FURNISHED EQUIPMENT:

    ResponsibilityAction
    Principal Investigator
    1. Notify both Property Management and the SPS Property Administrator of the receipt of the sponsor provided equipment and other property via the Property Management Equipment Receipt Form. Attach a copy of the sponsor’s shipping or other related documents to the form.
    SPS Property Administrator
    1. Determine the titleholder and reporting requirements applicable to the sponsor provided equipment and other property 
    Property Management
    1. Enter the sponsor provided equipment and other property in the CAM module and assign the titleholder as directed by the SPS Property Administrator.

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