| Effective Date: |
February 1, 1996
|
|---|---|
| Last Revised Date: |
January 13, 2026
|
| Responsible Unit(s): | |
| Responsible Unit Email(s): | |
| Manual: | |
| Status: |
Active
|
Purpose and Summary
The purpose of this policy is to define charter services and the requirements surrounding the purchase of these services.
Scope
This policy applies to all University locations and units, including all University extensions, satellite locations, and off-site campus units, both domestic and international.
Policy
- Payment for charter bus services must use the appropriate purchasing method based on purchase amount. All agreements regardless of dollar amount must be signed by the Purchasing/Contracting team.
- Risk Management Services must approve the charter aircraft vendor for proper insurance coverage before Purchasing will issue a purchase order. A purchase order will be issued for charter aircraft service only when the vendor furnishes the pilot and aircraft. Chartered aircraft travel is allowed providing common carrier is not feasible or in the best interest of the University. The traveler's supervisor, not the traveler, determines if such travel is justified and in the best interest of the University. Chartered air service may be obtained only by completing a Purchase Requisition, and only from FAA licensed commercial flight operators.
- Consult the Financial Policies Manual - FPM 8.6 Transportation, for information on the Transportation Policy on chartered and private airplanes.
Please note that the following sections are provided solely for the convenience of users and are not part of the official policy.