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PPM 6.5 Printing Procurement

Effective Date:
June 1, 2007
Last Revised Date:
May 1, 2023
Responsible Unit(s):
Finance & Budget - Supply Chain
Responsible Unit Email(s):
FNSV-Purchasing@arizona.edu
Manual:
Procurement Policies Manual
Status:
Active

Purpose and Summary

The purpose of this policy is to provide information and requirements for the ordering of printing services and stationery/letterhead.

Scope

This policy applies to all University locations and units, including all University extensions, satellite locations, and off-site campus units, both domestic and international.

Policy

  1. All departments must order all business stationery items directly from Printing Services or through UAccess Financials Arizona BuyWays (Shop Catalogs).
  2. Exceptions to the standards contained on the University Brand site must be approved by University Brand Development. For review of proposed exceptions to the standards, please email brand@arizona.edu.
  3. The University of Arizona logo must appear on the front of every printed publication.

Procedures

  1. The following procedures should be used when printing, publishing and graphic design services are to be purchased from off-campus vendors.
  2. Financial Services Purchasing has aligned itself with a group of high-quality printing companies. For contracted printers refer to the list of Printing and Mailing Service Vendors.
  3. When a department or college has a need for printing, the department should contact one or all of the contracted printers to get a quote. Jobs will be billed to the department and should be paid with PCard, when possible, or on a requisition.
  4. Competitive bidding for orders over $25,000 is not required if the order is placed with one of the contracted vendors. Departments may select any one of the contracted vendors depending on which vendor best meets individual job requirements.
  5. For additional guidance on the University of Arizona brand architecture, visit the our Brand website, or email brand@arizona.edu.
  6. For complete information visit Printing and Mailing Service Vendors.

Policy Feedback

For questions or comments regarding a particular policy or to notify us of broken links or typographical errors, please provide this information below.

To report violations of a policy, please notify the Responsible Unit.

Please Note: Policy feedback is available to the Policy Office, Policy Sponsor, and elected shared governance representatives, upon request, for policies impacting the populations they represent.

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