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PPM 4.9 Subawards/Subcontracts

Effective Date:
February 1, 1996
Last Revised Date:
November 1, 2015
Responsible Unit(s):
Finance & Budget - Supply Chain
Responsible Unit Email(s):
FNSV-Purchasing@arizona.edu
Manual:
Procurement Policies Manual
Status:
Active

Purpose and Summary

The purpose of this policy is to explain the policy and requirements for requisitions for Subawards/Subcontracts.

Scope

This policy applies to all University locations and units, including all University extensions, satellite locations, and off-site campus units, both domestic and international.

This policy applies to requisitions for subcontracted products and services made on sponsored project accounts.

Policy

  1. The Requisitioner is responsible for developing a Statement of Work (SOW) which is within the general scope of the prime contract, or grant, and is to be furnished with the requisition.
  2. The Requisitioner is responsible for establishing technical/scientific/financial reporting to be required by the subcontract in consonance with prime contract report requirements. Sponsored Projects Services is responsible for establishing other subaward/subcontract report requirements including patents, property and fund expenditures on cost reimbursement subcontracts and billing/payment requirements.
  3. The Requisitioner is responsible for formal acceptance of the subcontract product (i.e.: final report, services, hardware, as applicable).
  4. Sponsored Projects Services is responsible for establishing and incorporating general provision clauses required to be flowed down from the prime contract, or grant, together with other special provisions as required.
  5. The Requisitioner is responsible for cost or price analysis of subcontract proposals and for securing rate verification from federal agency sources.
  6. The Requisitioner and Sponsored Projects Services are responsible for post award subaward/subcontract administration.

Procedures

  1. Please see the Research Gateway for procedures related to subawards.

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