| Effective Date: |
July 1, 2009
|
|---|---|
| Last Revised Date: |
August 1, 2024
|
| Responsible Unit(s): | |
| Responsible Unit Email(s): | |
| Manual: | |
| Status: |
Active
|
Purpose and Summary
The purpose of this policy is to establish an efficient, cost-effective method for purchasing and payment of small dollar transactions (not exceeding $10,000 on PCard or $25,000 on Arizona BuyWays) that do not require an informal or formal competitive solicitation process.
Scope
This policy applies to all University locations and units, including all University extensions, satellite locations, and off-site campus units, both domestic and international.
Definitions
- Arizona BuyWays: The University’s web-based E-Procurement system that provides access to multiple vendors and contracted pricing via UAccess Financials Shop Catalogs.
- Purchasing Card (PCard): A University credit card for traditional small dollar purchases not to exceed $10,000 that is used wherever Visa is accepted. PCard transactions feed from the University banking partner into UAccess Financials and create a PCDO eDoc.
- Small Dollar Direct Purchases: Purchases not exceeding $10,000 utilizing the University Purchasing Card (PCard) or $25,000 utilizing Arizona BuyWays when existing University Contracts or Inter-Departmental sources cannot satisfy the need.
Policy
- It is the policy of the University to provide efficient purchasing methods for Small Dollar Direct Purchases that do not require a Requisition or Purchase Order.
- Small Dollar Direct Purchases do not require informal or formal competitive solicitation.
- All Small Dollar Direct Purchases must be Allowable and permitted on the funding source.
Procedures
- For procedures on determining purchase method and allowability, refer to FPM 6.2 Determining Purchasing Method and FPM 6.1 General Expenditure Policy.
Please note that the following sections are provided solely for the convenience of users and are not part of the official policy.