| Policy Number: |
ISO-1500
|
|---|---|
| Effective Date: |
May 7, 2019
|
| Last Revised Date: |
December 1, 2021
|
| Last Reviewed Date: |
October 9, 2026
|
| Applies To: |
Classified Staff, Appointed Personnel, University Staff, Students
|
| Responsible Unit(s): | |
| Responsible Unit Email(s): | |
| Status: |
Active
|
Purpose and Summary
This Policy protects the confidentiality, integrity, and availability of University Information when access is entrusted to a third party or when the University of Arizona (University) is entrusted by a third party to protect information.
Scope
This Policy applies to all University-Related Persons, as well as all Information Systems and Information Resources owned or operated by or on behalf of the University.
Definitions
Information Owner means the individual(s) or Unit with operational authority for specified University Information and responsibility for establishing the controls for its generation, collection, processing, dissemination, and disposal. Such individual(s) or Unit is responsible for making risk tolerance decisions related to University Information on behalf of the University and is organizationally responsible for any loss associated with a realized information security risk scenario.
Information Resource Owner means the Information Owners and Information System Owners.
Information Resources means University Information and related resources, such as equipment, devices, software, and other information technology.
Information System means a major application or general support system for storing, processing, or transmitting University Information. An Information System may contain multiple subsystems. Subsystems typically fall under the same management authority as the parent Information System. Additionally, an Information System and its constituent subsystems generally have the same function or mission objective, essentially the same operating characteristics, the same security needs, and reside in the same general operating environment.
Information System Owner means the individual(s) or Unit responsible for the overall procurement, development, integration, modification, and operation and maintenance of an Information System. Such individual(s) or Unit is responsible for making risk tolerance decisions related to such Information Systems on behalf of the University and is organizationally responsible for the loss, limited by the bounds of the Information System, associated with a realized information security risk scenario.
Unit means any University college, school, department, program, or other operating Unit.
University Information means any communication or representation of knowledge, such as facts, data, or opinions, recorded in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual, owned or controlled by or on behalf of the University.
University-Related Persons means any University students and applicants for admission, University employees and applicants for employment, Designated Campus Colleagues (DCCs), alumni, retirees, temporary employees of agencies who are assigned to work for the University, and third-party contractors engaged by the University and their agents and employees.
Policy
All Classifications of University Information
- The ISO must maintain a listing of the minimum information security standards, as defined in the University Vendor and Contract Security Standard, that ensures the protection of University Information, including any information entrusted to the University by a third party. The minimum standards must be required to be:
- applied in any contract negotiation entered into by the University that involves third-party access to University Information or Information Systems;
- applied to any vendor management activity that involves third-party access to University Information or Information Systems;
- applied to the procurement of Information Resources; and
- applied to a vendor or other third party’s transfer of information to the University where required by such vendor or third party.
- Information Resource Owners with responsibility for Information Resources that store, process, or transmit University Information must ensure the implementation of processes and procedures to protect University Information in third-party contract negotiations, which processes comply with all ISO policies and the minimum standards produced pursuant to Paragraph 1.
- The ISO must maintain a listing of the minimum information security standards, as defined in the University Vendor and Contract Security Standard, that ensures the protection of University Information, including any information entrusted to the University by a third party. The minimum standards must be required to be:
Tracking, Measuring, and Reporting
- The Information Security Office must develop, test, review, maintain, and communicate a representation of the University’s information security practices to University leadership.
- The Information Security Office is authorized to track compliance of this Policy and produce reports of compliance measures to support University decision making.
- Academic and administrative Unit leaders are responsible for implementing and ensuring compliance with this Policy within their respective areas.
- Upon request, academic and administrative Unit leaders are responsible for providing the Information Security Office with information necessary to assess and report on compliance.
- Specific responsibilities may be delegated to designees; however, overall accountability for University Information Resources, information security risk, and compliance remains with academic and administrative Unit leaders.
Recourse for Noncompliance
- The Information Security Office is authorized to limit network access for individuals or Units not in compliance with all University information security policies and related procedures.
- In cases where University resources are actively threatened, the Chief Information Security Officer must act in the best interest of the University by securing the resources in a manner consistent with the Information Security Incident Response Plan.
- In an urgent situation requiring immediate action, the Chief Information Security Officer is authorized to disconnect affected individuals or Units from the network.
- In cases where University-Related Persons violate this Policy, the University may apply appropriate employee sanctions or administrative actions, in accordance with relevant administrative, academic, and employment policies.
Exceptions
- Any requests for exceptions to any information security policies must be submitted to the Chief Information Security Officer for review and approval pursuant to the Information Security Office Policy Exception Request Procedure.
Frequency of Policy Review
- The Chief Information Security Officer must review information security policies and procedures at least annually. This Policy may be revised based on these reviews.