Procedures
Upon notice from the responsible supervisor or administrator of the appropriate designation for the type of termination, the applicable departmental business office generates an online University termination report on the termination effective date. Timely processing of the University termination report ensures compliance with state law for payment of wages to terminated employees, allows timely data processing of termination information for state retirement and insurance compliance, and facilitates responses to potential unemployment compensation claims.
An employee involuntarily terminated shall be paid all wages due within seven (7) working days following the termination date or on the payday following the end of the regular pay period, whichever is sooner. Note this time frame may be shorter for out-of-state employees.
At the time of voluntary or involuntary termination involving misconduct, supervisors or responsible administrators will notify the Vice President & Chief Human Resources Officer to ensure provisions of the Classified Staff Policy 423.0 on Ineligibility for Reemployment are applied.
Information Security and Return of University Property
Terminating employees are required to return to their supervisor all University property, equipment, and materials which were issued to them during the course of their University employment. This includes, but is not limited to, keys and room cards. These items shall be returned on or before the last day of the individual's University employment.
Supervisors or other responsible administrators shall determine a date to revoke access rights to various University property and information, including but not limited to building access, computer systems and accounts, and information access privileges on or before the date of termination in accordance with University Information Security policies.
Insurance Coverage and Retirement
Under the Consolidated Omnibus Reduction Reconciliation Act (COBRA), an eligible employee may continue any or all existing group medical, dental, and vision insurance coverage and health-care flexible spending account election after termination. Life insurance conversion options are also available.
Retirement service credits do not accrue after the termination effective date. An employee who has left University service may contact the retirement plan (Arizona State Retirement System or Public Safety Personnel Retirement System) for information regarding account access/maintenance options.
Reference: ARS 23-353