Fleet Safety Policy (Summary)

Policy Number:
RM-002
Effective Date:
September 10, 2008
Last Revised Date:
May, 2024
Applies To:
Classified Staff, Appointed Personnel, University Staff, Students
Responsible Units:
Risk Management Services
Status:
Active

Purpose and Summary

Vehicles driven on University of Arizona (University) business shall be operated in a safe manner, in compliance with applicable rules and regulations. Only properly qualified and authorized persons may drive on University business. University vehicles may be used only for official, authorized purposes; personal use is prohibited. Drivers who fail to adhere to vehicle policies and procedures may have their driving privileges suspended and are subject to disciplinary action up to and including termination.

The purpose of this Policy is to establish a University policy for driving on official University business, and to define the procedures in place to minimize the potential for accidents and losses. Vehicle operation represents a significant source of potential loss exposure for the University. Accidents can result in losses arising from injuries to employees or others, and property damage to University vehicles and private property. This Policy also defines the framework for University compliance with the Arizona Administrative Code fleet safety rule for state agencies outlined in R2-10-207.11.

Scope

This Policy is applicable to the operation of any vehicle on University business by any authorized driver. This includes University-owned vehicles, personal vehicles, rental vehicles, leased vehicles, and/or vehicles on loan to the University for official business. This Policy is also applicable to any person that is authorized to drive on University business, including faculty, staff, students, or volunteers. University vendors and/or contractors may not be authorized to drive on University business and are not subject to this Policy.

Definitions

There are no definitions associated with this Policy.

Policy

The comprehensive Fleet Safety Program and procedures are located on the Risk Management Services website.

Compliance and Responsibilities

  1. Administrators, managers, and supervisors are responsible for ensuring that only properly qualified and authorized individuals are allowed to drive vehicles in support of University programs and activities under their direction and control.
  2. Administrators, in addition to the above, are responsible for assigning responsibility for (a) fleet safety and compliance with the provisions of this policy within their respective units, and (b) allocating appropriate resources for maintenance and repair of vehicles under their inventory control.
  3. Drivers are responsible for operating vehicles on University business in a safe and courteous manner at all times, and for complying with all provisions of the comprehensive Fleet Safety Policy. Drivers have specific responsibilities to drive on University business only when properly authorized, and to immediately notify supervisors of accidents, injuries, loss of license, etc., as outlined in the comprehensive Fleet Safety Policy.
  4. Risk Management Services (RMS) Department is responsible for providing coordination and oversight for the University fleet safety program, including the following:

a. Maintaining the University Fleet Safety Policy current with applicable state rules, regulations, and industry fleet safety practices.

b. Providing or identifying driver safety training programs to meet the needs of the campus community.

c. Maintaining a registration database of authorized University drivers.

d. Coordinating motor vehicle record (MVR) review of drivers.

e. Providing notification to supervisors and department heads concerning driver status, restrictions, and required actions.

f. Coordinating insurance claims for losses involving University vehicles.

g. Coordinating insurance claims for losses involving University vehicles.

h. Coordinating a vehicle accident review committee.

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