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Predischarge or Suspension Without Pay Meeting

Policy Information

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Effective Date: 
September 1, 1988
Last Revised Date: 
April, 2015
Policy Number: 
CSM 404.0
Responsible Unit: 
Human Resources


Regular Classified Staff employees who have completed their initial probationary period are entitled to a predischarge or suspension without pay meeting prior to a final decision on discharge or suspension without pay.

The purpose of the predischarge/suspension without pay meeting is (1) to provide oral or written notice of the specific grounds and particular facts upon which the proposed action shall be taken, (2) to provide the employee with any written reports or documents upon which the proposed action is based, and (3) to provide the employee with an opportunity to present evidence, including witnesses, refuting the existence of legitimate reasons for the proposed action.


  1. When a recommendation has been made to suspend without pay or discharge a Regular Classified Staff employee, the responsible administrator shall schedule a meeting, advising the employee in writing of the proposed action and the time of the meeting. Written reports or documents upon which the proposed action is based should accompany notice of the meeting whenever this is practical. A copy of this notification shall be sent to Human Resources Consulting Services. The responsible administrator shall conduct the meeting.
  2. Following the meeting, the responsible administrator shall review the recommendation, supporting evidence, and the employee's response or evidence, if any, to ensure that there is sufficient evidence of legitimate reason for the suspension without pay or discharge.
  3. After the review, the responsible administrator shall render a decision. However, prior to its execution, the decision rendered must be reviewed by the Vice President, Chief Human Resources Officer or their designee to ensure appropriate institutional application and compliance with personnel policies, regulations and laws related to classified staff employment. Inconsistencies noted as a result of the review must be resolved prior to proceeding with implementation of the decision.
  4. The responsible administrator shall summarize the final decision in writing to the employee, in accordance with the Policy 403.0 - Disciplinary Action, and a copy shall be forwarded to Human Resources Employee Records. If the decision is that the employee is to be suspended without pay or discharged, this written notice shall include the specific reason(s) for the action and notice to the employee of the right to appeal the action through the Staff Dispute Resolution Procedure.

Related Information*

Prior to initiating a predischarge or suspension without pay action, please contact your Human Resources Consultant for guidance. Your consultant can provide you with templates for required notification.

U.S. Supreme Court, Cleveland Board of Education v. Loudermill et al., 83-1362

Revision History*

12/01/2023: Updated responsible unit email address.

03/01/2023: Replaced Division of Human Resources with Human Resources and replaced gender-specific pronouns with non-gender pronouns (from his/hers to their).

02/12/2020: Non-substantive title updates.

04/2015: Non-substantive changes: grammatical, titles, email updates.

April 2007

* Please note that sections titled Frequently Asked Questions, Sources, Related Information, and Revision History are provided solely for the convenience of users and are not part of the official University policy.

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