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Leaves of Absence—General

Policy Information

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Last Revised Date: 
August, 2017
Policy Number: 
UHAP 8.04.01
Responsible Unit: 
Human Resources


Employees requesting a leave of absence without pay must submit a letter to their department heads indicating the reason for the leave and the leave schedule. Department heads are to forward their recommendations through the appropriate dean and vice president to the Provost for written approval. The Provost's decision is based on the merit of a request and on certification by the department head and dean involved that the employee's absence will not jeopardize normal operations. 

In general, leaves are granted for a maximum period of one year. However, a leave may be renewed, at the discretion of the Provost, if a renewal request is filed 30 days prior to the expiration of the leave. An employee who has been approved for a leave of absence and who wishes to retain existing insurance benefits coverage shall make arrangements with Human Resources prior to commencement of the leave to pay the employee premiums for such coverage.

Related Information*

Revision History*

03/01/2023: "Division of Human Resources" changed to "Human Resources."

08/2017: Reference to continuing insurance coverage through COBRA removed.

01/2017: Continuing insurance by paying employee and employer premiums changed to employee-only premiums per ABOR guidance.

08/19/2015: Coordination with FML added.

05/18/2015: Service credit statement added.

* Please note that sections titled Frequently Asked Questions, Sources, Related Information, and Revision History are provided solely for the convenience of users and are not part of the official University policy.

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