Collections and Garnishments Policy

Effective Date:
October 1, 2006
Last Revised Date:
April 1, 2015
Last Reviewed Date:
November 14, 2025
Applies To:
Classified Staff, Appointed Personnel, University Staff
Responsible Unit(s):
Finance and Budget - Payroll Operations
Responsible Unit Email(s):
FNSV-Payroll-Info@arizona.edu
Status:
Active
Reference:
Classified Staff Human Resources Policy Manual 415.0
University Handbook for Appointed Personnel 206.16

Purpose and Summary

The purpose of this Policy is to comply with the University of Arizona’s (University) obligation to collect Levies and Garnishments against Employees. 

Scope

This Policy applies to all Employees.

Definitions

Employee means all University employees, including faculty, staff, graduate assistants/associates, and student workers, whether employment is full-time, part-time, permanent, or temporary. 

Garnishment means a legal procedure in which an Employee’s earnings are required by court order to be withheld by the University for the payment of a debt. 

Levy means a legal assessment against an Employee’s wages that is initiated by the Internal Revenue Service (IRS) or a state-specific Department of Revenue to satisfy a tax debt. 

Unit means any University college, school, department, program, or other operating unit.

Policy

  1. When served with a Levy or Garnishment against an Employee, the University is required by law to make deductions from the Employee’s wages until the debt has been satisfied, or as otherwise required by the court order.
  2. The University does not assist creditors with the collection of personal debts from Employees except as legally required by Garnishment proceedings.
  3. The Payroll Operations Department is responsible for receiving and processing all Levies and Garnishments. The Employee’s Unit must not accept a Levy or Garnishment.
    1. If a Levy or Garnishment is received by mail in the Employee’s Unit, the Unit must forward the Levy or Garnishment to the Payroll Operations Department.
    2. If a Levy or Garnishment is hand delivered by a process server to the Employee’s Unit, the Unit must direct the process server to hand deliver the Levy or Garnishment to the Payroll Operations Department.

      1. The physical and mailing address for the University Payroll Operations Department is as follows:

        888 North Euclid Avenue
        University Services Building, Room 502
        Tucson, AZ 85721

Compliance

Payroll Operations is responsible for overseeing compliance with this Policy.

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