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Pre-Employment Screening Policy-Interim to Permanent (Summary)

Policy Information

PDF version
Effective Date: 
May 16, 2023
Last Revised Date: 
May, 2023

Purpose and Summary

In order to create a safe and secure workplace and to ensure that university employees are qualified to perform the jobs for which the university hires them, the university will conduct pre-employment screening, including criminal background checks on all finalists.

This policy outlines the requirements for pre-employment screening, including criminal record background checks, for all university employees and designated campus colleague affiliates, associates and volunteers.

To increase campus safety and security measures, the president has announced the expansion of the current employee criminal record background check process to include all graduate assistants/associates (GAs) hired or experiencing a qualified job change effective July 1, 2023 or later.  Currently, fingerprint-based criminal record background checks are conducted on GAs in security-sensitive positions or who disclose prior felony convictions.  This revision will authorize name-based criminal background checks to be conducted on all GAs holding non-security sensitive positions.

  • To view the revisions to the policy, click on link below:

Pre-Employment Screening Policy - tracked changes

  • To view the approved Pre-Employment Screening Policy (Interim) click on the link below:

NOTE: Having been approved on an interim basis, this Policy is in effect as of July 1, 2023, while feedback is collected for the creation of a permanent policy.

Pre-Employment Screening Policy (Interim)

  • Submit comments to:

University Policy Mailbox


* Please note that sections titled Frequently Asked Questions, Sources, Related Information, and Revision History are provided solely for the convenience of users and are not part of the official University policy.

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