Catering and Food Service Policy

Effective Date: February 1, 2000

Revised: September 4, 2002, (Reviewed and Edited 3/10/05)

Approved By: President Likins

Contact:

  • Procurement & Contracting Service, Contracting Office: 626-3919
  • Student Union Dining Services 621-7038

 

Policy Statement

The Student Union is the designated campus department responsible for the provision of food and beverage services for the University. Student Union Dining Services support University functions and organizations requiring such services with a focus on the safety and health of the University's students, faculty, staff and guests. The Office of the Director, Student Unions, coordinates and approves the use of food and beverage services within the scope and applicability of this policy.

When events on the main campus are planned that include food, and the total cost exceeds $500.00, departments and organizations must contact the Student Union Dining Services to make food service arrangements. Departments at AHSC have the option of using the UMC food service. Events costing less than $500.00 and events catered off campus are exempt from this policy. Therefore, in the exempted instances departments may use either the Student Union Dining Services or make arrangements through an off campus vendor with whom Purchasing and Contracting has executed a current Master Agreement. A Master Agreement must be in place before a vendor is to cater any University event. This policy applies to all University and University related events regardless of the source of funds used to pay for the event.

Only those vendors operating as specified under existing contracts with the Student Union Dining Services are authorized to provide food for retail sale on campus. List of approved caterers.

Special Circumstances

The Director, Student Unions, is authorized to grant a waiver in special circumstances. Waiver decisions will not be based on price. A Department or University organization's request for policy waiver is to be submitted two weeks in advance of the event. A response to the request will be provided within forty-eight (48) hours. When a waiver is granted, the sponsoring department or organization may obtain the catering services of an off-campus vendor with whom Procurement and Contracting has an executed Master Agreement and who is in possession of all permits and licenses required by federal, state, and local laws as applicable.

Decisions that arise from waiver requests may be appealed to the Associate Vice President for Student Affairs.